It’s pretty rare that I can get to a point in my schedule and work cadence where I can actually color-code my calendar.
I know, I know — many of you already have systems like this in place, which is why I appreciate many of your coaching / mentoring over the years! Appreciate that so hard, you have no idea…
But, for those who may not have organized their week into a repeatable and predictable manner, here’s how this actually works for me:
Orangeare my most important meetings, hanging out with my internal community (e.g. full-time staff and contractors) in 1-on-1’s, product meetings, and technical standups, etc. Without my team I am nothing… which is why they get my favorite color code! I have 3 of these per week, one of which isn’t showing above but is a quick “check-in” on Mondays.
Light Blueare holidays and those are obvious and easy to ignore. I mean, those are great… ¯\(ツ)/¯
Dark Greenare content reminders for things I need to write and/or publish during the day but that aren’t time-bound to a specific project or date. Things like an internal retrospective post on Fridays (
#idtgatt) can be done anytime on Friday, but, it must get done on Fridays.
Purpleare customer-facing engagements that are already calendared and scheduled. Most of these are related to YEN.EDUCATION at the moment.
Yelloware some of the most important blocks which are family-related. My wife has complete and total control over my calendar and she can move things without asking for permission. Those instances, mind you, have been exceptionally-rare, but, the point is that I trust her completely and she also trusts me because she knows exactly what I’m doing and with whom and at what time. This is how I create maximum visibility and transparency in my family life… and I do the same in my business and professional life as well.
Grayare opt-ins, usually customer interviews or things that I’ve manually set. I have a fairly sophisticate
Calendlysystem setup for customer interviews / customer development meetings with buffer time for decompression or over-flow (the conversation is going well and I want to move beyond the allotted 25-30 minutes). These are the most flexible and these will be the first to move around or get cancelled.
Redare things that I can’t forget… like taking out the garbage on Thursday nights for a Friday pickup… or street cleaning here in San Francisco on the 2nd and 4th Fridays of the month—hell, SF doesn’t give two shits about ticketing your car in front of your own fucking house—I would know! 🤷🏻♂️ 🤦🏻♂️ 😿
As you might imagine, I recorded a vlog walking through this:
I’d love to hear your thoughts and/or suggestions on how to improve!